Classes Screen

Overview

Use the Administrator Classes screen to add, edit, or delete classes in the training system.

Instructions

To add a class, select the Add button from beneath the main grid:

To edit a class, click the edit button () in the row for that class. See Editing Administrator Grid Rows for additional details.

To delete a class, click the delete button () in the row for that class. You will be asked to confirm before the deletion occurs.

To add or remove course, organization, division, or student assignments for a class, select a row in the grid. This displays "Items associated with:" grids below the main grid. Use the buttons under the "Items associated with:" grid to access the Assign Courses to Class screen, Associate Organizations with Class screen, Assign Divisions To Class screen, or the Assign Students to Class screen. There are additional grids showing the students in the selected class by virtue of their organization or division. If there are multiple pages of items, click the numbers underneath the names to jump between pages.

After making any changes in the main grid or in any of the detail sub-grids, you must either Save Data or Cancel Changes before you can go to another Administrator screen.

Sorting, Searching, and Paging

You can click on a column heading to sort by that column. Searching for content depends on the how searching/filtering is configured. See Searching Administrator Grids for more details.

If the grid has multiple "pages" of data, use the paging controls shown below to just to the first, previous, next, or last page of data.

The number of items per page is controlled by the Default Grid Size on the "Default Settings" tab of the Global Settings screen.

How to Access

To access the Administrator Classes screen, click the Classes button on the Administrator toolbar:

Key Data Elements

Column Name	Explanation
Body Text	This is the text of any notification emails. Whatever you enter here is appended to the default "Tracker Body" that you can set using the "Tracker_Notification_label" key on the Language Strings page.
CEU Accreditation Information	This is optional "Continuing Education Unit" information that can be displayed on Class Certificates. This might include the accreditation agency for the content in question.
CEU Credit Type	This is optional "Continuing Education Unit" information that can be displayed on Class Certificates. This might include the type of credit such as CE or CLE.
CEU Credit Value	This is optional "Continuing Education Unit" information that can be displayed on Class Certificates. This might include the number of hours credit.
Description	This description is displayed on various reports but it otherwise not used in the program.
Inactive	Set this to True if you want the class to be maintained in the database but made inactive. In that case, any students, organizations, or divisions assigned to the class will not have any courses assigned to the class show up in the My Courses screen or most reports. You might set a course to be inactive if you want to keep a list of the students and courses associated with the class intact for historical reasons or if you might want to activate it at a later time.
Name	This is the name given to the class.
Notify Email List	A comma-delimited list of email addresses to receive the notification message. Spaces between addresses are permitted but not required.
Notify When Completed	Set this to true to have a notification email sent to the address(es) listed in the Notify Email List column whenever this particular class is completed. Completion of a class means that all the courses assigned to that class have been completed.
Reply Email Address	This is the "reply to" email address used for any "Notify When Completed" emails sent for this class.
Use CEU Certificate	Check this box (set it to True) in order to use the "Continuing Education Unit" certificate for Class Certificates rather than the normal certificate. In this case, you typically want to enter the CEU Accreditation Information, CEU Credit Type, and CEU Credit Value.

'Supervisor Only' or 'All Levels (Basic)' Access

Administrators with 'Supervisor Only' or 'All Levels (Basic)' access are not able to delete classes. They are also only able to assign courses and students. They are not able to assign organizations or divisions.